Template A8 · Every role, every level
AI Use and Verification Gate.
A record of what the machine produced, what a human decided, and what was actually checked before it went out. Almost nobody in the industry keeps one. Clients are starting to ask.
The decision this template protects
Whether this deliverable has been verified by a person who would stake their name on it.
Every role, every level
Base Module · AI and intelligence systems primer
Version 1.0 · 19 August 2026
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Before you start, you need
What has to be true first.
- The deliverable.
- Honesty about how it was actually produced.
- A named person willing to sign.
What this template will not do for you
Its stated limits.
- It will not make AI output good. It makes unverified output visible before it reaches a client.
- It is not a compliance exercise. Filled in mechanically, it is worse than nothing because it manufactures false assurance.
- It does not cover model bias or quality. It covers accountability and factual accuracy.
What is in it
4 sections, and what each one makes you write down.
01
What was produced, and how
- Component
- Human · AI · both
- What the AI did
- What the human changed
02
Verification
- Check
- Method
- Verified by
- Date
03
Data handling
- What was shared with a tool
- Which tool
- Retention setting
- Client consent on file?
04
Disclosure
- What we will tell the client about how this was made
- Signed off by
Judgment prompts
Questions the template makes you answer.
- Which check did you skip because you were confident, and what is that confidence based on?
- If a journalist asked how this was produced, would this sheet embarrass anyone?
- Is there a fact in here that sounded right and was never traced to anything?
The defensible output
What you are left holding.
A signed verification sheet attached to the deliverable, naming the human who is accountable for it.
Published open. Copy it, adapt it, use it on client work. If you pass it on, keep the attribution line on it.
More from the library
Sixty-five instruments, eighteen published open.
Each one names the decision it protects, states what it will not do, and ends in something you could defend six months later.